If you use a computer regularly, you’ll have probably dealt with the numerous prompts and reminders to back up your data. Although annoying, this is for good reason. Most businesses should be aware of how critical saving, backing up and having the option to recover your data really is.
Businesses who do utilise cloud backup services understand the importance of keeping their data properly backed up. It might not even be too far to speculate that they may have experienced the pain of a security or data breach in the past.
After all, headlines of ‘data breaches’ have become a regular occurrence in a world that has been digitised, so much so that IT professionals encourage people to incorporate proper backup practices into everyday routines. Most experts advise you to change your passwords, sporadically throughout the year, and especially if you believe one or a few of your accounts have been compromised. This sound advice however, is often dismissed, with many people opting for simple passwords that are very rarely changed, or changed by adding another digit to the end.
Businesses should always be one step ahead to ensure that their data is backed up, secure and inaccessible to anyone who is not otherwise authorised. If you are looking for ways to achieve this for your business, here are a few simple (but critical) ways you can make sure your data remains safe and sound.
While it may seem like a no-brainer, the importance of data backup policies cannot be understated. These are backup systems that should be up and running at all times. If data was to be breached or compromised in a malware attack, or outright destroyed in the event of a natural disaster, you could rest easy knowing that the same data is available on another server or host without complications. This is where choosing the right cloud service package can help.
Making sure you limit access to only a few individuals who absolutely need it is imperative to smart cloud backup practices. This reduces the risk of data being deleted or altered by employees who do not have experience working in these areas. It also ensures that you have greater control over what data and private information is stored where and reduces exposure to the likelihood of breaches. Simply—the more workers who have access to the cloud backup the more opportunity for human error. This should also be done on local networks, which are often overlooked by business owners.
Whatever private information, general business operations and managerial data you have stored should always be on separate networks. A directory with access to personal and sensitive data should not be in the same local network as everyday business tasks, as it can raise concerns about questionable storing practices of personal data. Separate networks also minimise ransomware risks, since there are additional security layers that cannot be accessed through one login point.
Most businesses should know this by now, but having strong encryption on each file, communication, piece of information or folder is a necessity to ensure that your data remains secure. Most cloud services will offer different kinds of encryption technology depending on what you want to protect, so choose whatever you believe suits your business needs best. Think of it as a reliable first line of defence in case of a breach.
While you may be familiar with personal information storage, you should always ensure where and how long data files are stored and maintained. Australian laws make it clear that any sensitive and personal data needs to be stored on Australian soil, so choosing the right cloud services in Brisbane is essential. Moreover, you need to comply with any regulatory policies depending on where you do business—which means some data may have to be deleted or moved on specific occasions. Failure to do so can result in fines and penalties.
The best and often only answer to judge how secure your business is to test its capabilities. This will clearly show the weak points your system has, which protections work and which you can remove from your system, what measures are being taken when a breach happens and can help you check for any unstructured data or scattered files within your network. You’ll have exposed any weaknesses that your system might have and be more prepared when you approach your cloud services provider.
When it comes down to it, having a security system is one of the main pillars that support your business. 99.99x out of 100, cloud-based storage technology will host your business’s logistical, managerial and sensitive data far more securely than a human ever could. It’s not uncommon knowledge that human error is one of the leading factors in a large percentage of cybersecurity breaches. For this reason alone, it’s imperative to keep these cloud backup tips in mind.
The most important action you can take when deciding to ensure that your data is secure is to do it regularly. Doing so will give you the clearest insight into what needs fixing and the confidence that your business is secure.
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